Notice to Bidders







      Time and Place for Filing Sealed Proposals.  Sealed bids for the work comprising the improvements as stated below must be filed before 3:00 PM on August 16, 2017, in the office of the Administrative Assistant, Jessica Duncan, 1700 West Townline Street, Creston, Iowa 50801.

      Time and Place Sealed Proposals Will be Opened and Considered.  Sealed proposals will be opened and bids tabulated at 3:00 P.M. on August 16, 2017, in the Medical Arts Plaza Conference Room, Greater Regional Medical Center, 1700 West Townline Street, Creston, Iowa for consideration by the Greater Regional Medical Center Board of Trustees at its meeting at 7:00 AM on Friday, August 18, 2017 in the Medical Arts Plaza Conference Room, Greater Regional Medical Center, 1700 West Townline Street, Creston, Iowa. Greater Regional Medical Center reserves the right to reject any and all bids.

      Time for Commencement and Completion of Work.  Work on the improvement shall be commenced immediately upon issuance of a written Notice to Proceed and be completed as stated below.


      Bid Security.  Each bidder shall accompany its bid with bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, in form acceptable to the Jurisdiction, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract.  The bidder’s security shall be in the amount fixed in the Instruction to Bidders and shall be in the form of a cashier’s check, a certified check, or a bank money order drawn on a FDIC insured bank in Iowa or on a FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory to the Jurisdiction.  The bid shall contain no condition except as provided in the specifications.

      Contract Documents.  Paper copies of the bid forms, plans and specifications may be obtained from Garden & Associates, Ltd., 500 East Taylor Street, Suite C, Creston, IA 50801 upon deposit of Fifty Dollars ($50.00) which shall be refunded upon return of said plans and specification within fourteen (14) days after award of the project.  If said plans and specifications are not returned within the time specified and in good usable condition, the deposit shall be forfeited.

      Electronic project documents are available at no cost at by clicking on the “Bid Documents” tab and choosing “CREST RIDGE ESTATES PARKING LOT RECONSTRUCTION – CRESTON, IA” on the left side of the page. Project information, Engineer’s cost opinion and plan holder information is also available at this website. Plan downloads require the user to register for a free membership at The download delivery fee is $0.00.

      Preference of Products and Labor. Preference shall be given to domestic construction materials by the contractor, subcontractors, materialmen, and suppliers in performance of the contract and, further, by virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.

      In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident

      General Nature of Improvement.  The work generally consists of the following:

Excavation, Class 10 – 380 CY; Subgrade Preparation – 1,925 SY; Granular Subbase, Modified Subbase – 1,925 SY; Compaction Testing -LS, Trench Compaction Testing – LS; Storm Sewer, Trenched, PVC or HDPE, 15” – 70 LF; Subdrain, Perforated, PE, 4” – 695 LF; Subdrain Outlets and Connections, CMP, 6” – 7 EA; Manhole, Type SW-401, 48” Dia. – 1 EA; Intake, Type SW-501, Single Grate – 3 EA; Intake, Type SW-502, 48”, Single Grate – 1 EA; Intake Adjustment, Major – 2 EA; Connection to Existing Intake – 1 EA; Pavement, PCC, 6” Thick – 1,620 SY; PCC Pavement Samples and Testing – LS; Removal of Sidewalk – 175 SY; Sidewalk, PCC, 6” Thick – 124 SY; Pavement Removal – 1,990 SY; Painted Pavement Markings, Solvent/Waterborne – 11.00 STA; Painted Symbols and Legends – 2 EA; Conventional Seeding, Fertilizing, and Mulching – 0.5 AC; SWPPP, Preparation – LS; SWPPP, Management – LS; Silt Fence, Installation – 150 LF;  Silt Fence, Removal of Sediment – 150 LF; Silt Fence, Removal of Device – 150 LF; Mobilization – LS; Remove of Yard Hydrant – 1 EA; Traffic Control – LS; Remove and Replace Light Pole – 4 EA.


      Building materials, supplies, and equipment incorporated into said improvement are exempt from Iowa Department of Revenue and Finance sales tax and any applicable local option sales tax and school infrastructure local option sales tax pursuant to Iowa Code Sections:  422.42 (15) & (16), and 422.47 (5).  Bidder shall not include payment of Iowa sales tax in Bid.  Jurisdiction will provide Purchasing Agent Authorization Letter and Designated Exempt Entity Iowa Construction Sales Tax Exemption Certificate.  Contractor will coordinate sales tax exempt purchases with subcontractors and material and equipment suppliers.  Contractor will maintain records identifying the materials purchased sales tax exempt and will maintain records verifying the use of said materials on said improvement. 

      Payment to the Contractor for said improvements will be made in monthly estimates and one final payment.  Monthly estimates will be equivalent to ninety-five percent (95%) of the contract value of the work completed during the preceding calendar month.  Such monthly payment will in no way be construed as an act of acceptance for any part of the work partially or totally.

      Final payment to the Contractor will be made no earlier than thirty (30) days from and after final acceptance of the work by the Jurisdiction.  Before final payment is made, the Contractor shall file with the Jurisdiction lien waivers from material suppliers and/or subcontractors showing that they were paid in full for materials supplied and/or work performed on the project.

      Liquidated damages in the amount of Six Hundred Dollars ($600.00) per working day will be assessed for each day that the work shall remain uncompleted after the end of the contract period with due allowance for extension of contract period due to conditions beyond the control of the Contractor.

      Successful Bidder will be required to furnish Performance, Payment and Maintenance Bond acceptable to Greater Regional Medical Center on the form provided in the specifications in amounts equal to one hundred percent (100%) of the contract price.

      Award of the contract will be to the lowest responsive, responsible, qualified bidder submitting the lowest acceptable bid. Greater Regional Medical Center hereby reserves the right to reject any or all bids, to waive informalities and irregularities and to enter into such contract as it may deem to be for the best interest of Greater Regional Medical Center. A bidder shall not withdraw its proposal for a period of sixty (60) calendar days after the date designated for opening of proposals.

      Notice to Proceed will be issued on or about September 5, 2017. The work under the proposed contract shall be fully completed and ready for final payment within 25 working days.                          


      This Notice is given by authority of Greater Regional Medical Center.

                                                                                      Monte Neitzel, Chief Executive Officer     

                                                                                                Greater Regional Medical Center




Matt McCutchan, Chief Financial Officer